Exhibitors

• Your logo will be displayed during the conference slide shows
• You will get to speak briefly about your program/services
• You will get a display in the ballroom foyer where lunch is served
• Your company/organization name, logo, and description will be included in the conference folder

• Your logo will be displayed during the reception slide show
• You will get to speak briefly about your program/services
• You will get a display in the reception room
• Your company/organization name, logo, and description will be included in the conference folder

Use this exhibitor checklist to get ready for the conference.

1. Two registrations
2. 6-ft table, covered and skirted, and two chairs (electrical access is available at no charge; bring your own power cords). Bring your own banner stand if you need to hang a sign (no signs may be affixed to walls).
3. Wireless internet access is available for $50 per day extra paid to the hotel.
4. Full-page, full-color flier in conference folder. Please provide 750 copies of your flier (8 ½ x 11”, three-hole-punched, full-color, two-sided) to arrive no later than September 4, 2026. Send to ASGA, 410 NW 16th Avenue, Suite 4, Gainesville, FL 32601-4203.
5. Listing with logo in conference schedule/folder (name, title, address, phone, fax, e-mail, Web site). Please provide a high resolution version of your logo (EPS, TIF or PNG at 1080p) to conferences@asgaonline.com no later than September 4, 2026.
6. Listing with logo in the conference “slide show” that plays before the official program starts on Thursday, Saturday morning, and Sunday afternoon.
7. Post-conference access to registrant information (names, titles, addresses, e-mails, phones, faxes). The list will be provided within one week after the conclusion of the conference.
8. Conference discount on sleeping rooms at the Hyatt Regency Washington on Capitol Hill.
9. “Stamp to Win” is ASGA’s popular raffle that is held on Sunday at the end of the conference. Students must come to your exhibit table and have you “stamp” their cards to be eligible for the raffle.

Critical Times
See the National Student Government Summit Schedule, which shows each day-by-day timeline with breaks.

1. Registration on Thursday
2. Breaks between workshops throughout conference
3. Lunch breaks

Setup Time/Tear-Down Time

1. Setup is between 2:00 p.m. to 4:00 p.m. on Thursday
2. Tear-down is between 12:30 p.m. to 1:30 p.m. on Sunday

Shipping of Your Materials to the Hotel
You may ship materials to the hotel for arrival up to two days before the conference. Arrival on Tuesday, October 6 or Wednesday, October 7 are acceptable.
Hyatt Regency Washington on Capitol Hill
ATTN: ASGA or name of your representative
400 New Jersey Avenue NW
Washington, D.C. 20001

Drop-off of Materials at the Hotel
You may drop-off materials at the conference hotel. Please note: there is no self-parking (only valet parking).

Return Shipping of Your Materials from the Hotel
The hotel can arrange for your materials to be shipped after the conference concludes (please bring your own boxes and shipping materials, as well as pre-printed shipping labels for FedEx or UPS). All boxes must be picked up within two days after the conference concludes on October 11.
We also recommend informing the hotel of your shipment and expected delivery times:

Event Planning Manager
HYATT REGENCY WASHINGTON ON CAPITOL HILL
400 New Jersey Avenue NW
Washington, D.C. 20001
Phone: 202-719-8425
FAX: 202-719-8419